Part-Time Marketing & Office Assistant

Empower Exhibits Inc. designs, builds and manages trade show exhibits for companies across the country, from our warehouse and offices in Palm Desert, CA. We handle the whole show for our clients: custom displays, SEG fabric graphics, shipping, install and dismantle, and our Tailored Event Management program for exhibitors who want it all handled for them. We are a small, hands-on team, so you will work directly with the owner and see your ideas go live fast. 

The Position 

We are hiring a part-time Marketing & Office Assistant to drive our marketing and keep the office running. Roughly 70% of the role is marketing; the rest is general office support. This is a great fit for a marketing, communications or business student who wants real-world experience with a growing company. 

Start date: 

As soon as possible 

What You'll Do:  

Marketing (primary) • Plan, write and schedule posts for our social media accounts (LinkedIn, Instagram, Facebook) and track what performs • Photograph and film exhibits in the warehouse and at local shows for use in social posts, case studies and the website • Build and run email campaigns to prospective exhibitors, including list research, copywriting and follow-up tracking in our outreach platform • Keep the website current: new project photos, case studies, blog posts and service pages • Design simple graphics and sales collateral (flyers, one-pagers, presentation slides) in Canva or Adobe • Research trade shows, exhibitor lists and target companies to feed the sales pipeline • Report monthly on what is working: engagement, email response rates, leads generated 

Office support (secondary) • Answer phones and emails, greet visitors and route inquiries to the right person • Maintain client and vendor records, and help keep project files and shipment tracking up to date • Prepare quotes, invoices and shipping paperwork from templates • Order office supplies and help coordinate travel and hotel bookings for show crews • Other administrative tasks as needed 

Qualifications:  

Required

• Currently enrolled in, or a recent graduate of, a marketing, communications, business, graphic

design or related program

• Strong written English: you can write a clear social post, a short email and a web page without

heavy editing

• Comfortable with the major social platforms as a creator, not just a user

• Working knowledge of Canva or Adobe Creative Suite, plus Microsoft Office (Word, Excel,

Outlook)

• Organized and reliable: you manage your own task list and meet deadlines without reminders

• Friendly, professional phone and in-person manner

• Able to lift 25 lbs and move around a warehouse to photograph exhibits

• Reliable transportation and the ability to run local errands (FedEx, supply pickups)

Preferred (but not required):

Experience with email marketing or cold outreach tools (Instantly, HubSpot or similar)

• Basic photo and video editing (CapCut, Premiere, Lightroom)

• Experience editing a WordPress website

• Familiarity with CRM or project tools such as Basecamp and QuickBooks

• Coursework or interest in events, trade shows or B2B marketing

• Bilingual English/Spanish

What We Offer:

• Hours that flex around your class schedule

• Weekly pay (every Friday)

• Paid sick leave per California law

• Hands-on experience across the full marketing mix, with real results you can put in your

portfolio

• Direct mentorship from the ownership group and a chance to see how a trade show business

runs end to end

• Potential to grow into a larger role as the company grows